Edition: Professional, Business, Enterprise
User-level: Assistant Administrator, System Administrator
Previous steps: N/A
Use Payment terms to create a list of the payment due day periods, which will be shown in the 'due date' drop-down list when creating an invoice. The selected payment term is used to calculate the 'invoice due date'. For example, if the invoice is dated the 31/3/2022 and payment terms of '30 days' were selected, then the invoice due date will be set to 30/04/2022.
You can locate the Payment terms page by going to Organisation drop down > Settings > Project lists > Payment terms
This article will detail the following information around Payment terms:
Add a new payment term
Add a new Payment term by following the steps below:
Click the Add button in the top right corner of the list.
Type a number into the 'term' field. e.g. Type '30' for the invoice payment to be due in 30 days.
Type a 'description' for the payment term. e.g. Type '30 days'.
Save and close.
Repeat these steps for any additional Payment terms that are required.
Delete a Payment term
You can only delete a Payment term that has not been used against any invoices. If the Payment term has been used then it cannot be deleted, and will need to be made inactive to stop future use of the item.
To delete a Payment term click the checkbox next to the Payment term you want to delete. Then click on the grey arrow on the bottom left of the page and select 'delete'.
If you are wanting to delete multiple Payment terms then select the checkboxes next to each of the Payment terms and click on the grey arrow on the bottom left of the page and select 'delete'.
Mark a Payment term as inactive
If you have already used a Payment term but it is no longer needed for your organisation then you can mark it as inactive. This will keep the Payment term in your organisation but remove it from the main active list and from being used by staff.
To mark a Payment term as not active click the checkbox next to the Payment term you want to inactivate. Then click on the grey arrow on the bottom left of the page and select 'Set as not active'.
If you are wanting to inactivate multiple Payment term then select the checkboxes next to each of the Payment term and click on the grey arrow on the bottom left of the page and select 'Set as not active'.
Edit an existing Payment term
You can update the description(name) of the Payment term, or change the number of days on each of the Payment terms. When you update these details all existing records that use this invoice term will be updated to use these new details automatically.
Click the row that you want to update, or click the 'pencil icon' and select 'edit'.
Type a new description, or change the number of payment days in the 'term' field.
Save and close.
Search and filter the list
When a large number of items exist use the search or filter options to limit the number of rows shown in the list. Search by clicking the search button and typing the keyword into the search box. To return to seeing all items in the list click the clear button in the search bar.
Filter the list by selecting the search button . See the available filters by clicking the word 'active'. Select a filter from the drop down list and click the search button to apply the filter. The filter options are:
Active - the default list filter that shows the items that can be used (seen in drop down lists).
Inactive - see the items that can no longer be used, and are only shown when still linked to existing records.
All - see both active and inactive items in the list.
Sample payment terms
Sample Payment terms are included with each organisation. You can delete or make 'inactive' any Payment terms that are not required. The same Payment terms are created for all industry types.
The following Payment terms are included with your organisation
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