Synergy HR allows you to keep track of your employee's skills and qualifications to help you allocate the right resource for the next job.
What's the difference between a skill and a qualification?
A skill can be described as an expert in a particular field. It can be a learned ability through education or frankly, just on the job. A qualification is more formal - commonly achieved through the completion of a course. Qualifications are important to track because of legal or occupational obligations.
For example, Jenny the mechanical engineer on your project, might list duct sizing or fan selection as a skill but add her bachelor's degree as a qualification in Synergy HR.
Where can I find my skills and qualifications?
Skills and qualifications can be found within the Staff menu in Synergy once you have purchased the Synergy HR add-on.
Please navigate to your employee staff details page > select employee drop down > Synergy HR > Skills and qualifications.
Who can add skills and qualifications?
If you are a User, Assistant PM, or PM, you can only view your own skills and qualifications. To add skills and qualifications, you will need to kindly ask your Director or System Administrator to add them to your profile.
This additional step is to help add control and standardization across Synergy HR as skills and qualifications will be integrated into other parts of the software – more about this later.
Directors and System Administrators can view, manage and edit skills and qualifications for all employees.
How can I add skills and qualifications?
To add a qualification, select ‘Add qualification’ button on the Skills and Qualification screen then fill in the following details:
- Name
- Authority (optional)
- Reference (optional)
- Expiry
- Upload certificate (optional)
In the case that your qualification does not have an expiry date, please turn the “doesn’t expire” toggle ON.
To add skills, select “+ Skill” and type in the skill. We’ve added in auto-fill to help you standardize attributes.
Note: Only Directors and System Administrators can add skills and qualifications to an employee profile.
Where are my qualification documents saved?
You can find your certificates saved in your Temporary files. Simply navigate to the HR folder and select the ‘Certificates’ subfolder.
If you wish to upload qualification certificates or documents, you must have a ‘Certificates’ subfolder created within your HR folder otherwise the system will not allow you to attach any certificates when adding a qualification.
