Edition: Professional, Business, Enterprise
User-level: All user levels.
Use the project images tab to look at a gallery view of all the image files uploaded to the project folders. Upload extra images, tag images with locations or extra details, and share images with the team listed on the project contacts tab.
Image files shown here can be for file types such as .png .jpg .jpeg .bmp .gif.
Upload new images
To add new images to the gallery:
Click 'Upload' in the top right corner.
Either drag and drop the files onto the page from your file explorer, or click the 'add files' button and select the files using the file explorer pop-up.
Review the images to be uploaded. Change the name, folder, security access level, and add any tags.
Click 'Upload'.
Once completed, you are automatically returned to the image gallery view. The 'generating thumbnail' text is shown in place of the new items, until the re-build thumbnail images automatic job is run in the background. This may require you to refresh the page.
Tip: Use the Documents tab to upload files (including images) to a specific folder, or to upload and create a new image file version.
Re-build the thumbnail images
After new images are added to the image gallery, a thumbnail (small image view) is created by a background process. This background process is run every minute and automatically updates the images.
You can manually re-generate the image thumbnails by going to the ellipses at the top right and clicking 'Re-generate all images'. This will start the re-build process for the thumbnail images, and if you refresh the web page a few moments later, the updated images are shown.
Delete images
An image file can only be deleted if it has not been shared with any project contacts. To delete a single image:
Click the image to open it.
Click the ellipses menu at the bottom and click Delete
To delete multiple images:
Click the checkboxes for each image you want to remove.
Click the SELECT ACTION menu at the bottom and choose Delete. The click OK at the bottom right.
A confirmation message will display. Ensure the images you would like to delete are shown and selected. Then click Delete.
Share images
Share multiple images with other contacts to allow them to access the files in the Project Portal. The people that you can share images are restricted to the contacts or staff listed on the project contacts tab. One or multiple images can be selected to shared with your project team. The current (most recent) version of the image file is shared to the selected contacts.
To share a single image:
Click the image to open it.
Click the ellipses menu at the bottom and go to Share
To share multiple images:
Click the checkboxes for each image you want to share.
Click the SELECT ACTION menu at the bottom and choose Share, then click OK.
In the image gallery a share panel is now shown. Click the 'Share' button once all the required images have been added to the share.
Type part of the contact name into the 'share with' box. e.g. type "Anne" to find Anne Bancroft as either a contact personnel record or a Synergy staff record. Or type 'abc' to find the email address for the company 'ABC Constructions'.
Repeat entering the contact names into 'share with' until all the required people are shown.
Type a message to be included in the image sharing email sent to all the people.
Click the 'Share' button to save the share and send the email.
Add tags
Add tags to image file to make it easier to search for files. Multiple tags can be added to an image file when they are entered as comma separated, or the enter key is pressed after each tag has been typed. e.g. Tag 1 is beach, and tag 2 is Hawaii - where you would type beach, Hawaii, to get two tags on the image(s).
You can add a tag to an image while uploading it in the Tags section:
Or you can add tags to an image from the image gallery:
Click the image to open it
Click the information icon at the bottom right
In the Tags list, type your tag in.
If it's a tag that is already used, you will be able to select it
If it's a new tag, press Enter to apply it:
Click save to apply the tags
To apply tags to multiple images:
Click the checkboxes for each image you want to add tags to.
Click the SELECT ACTION menu at the bottom and choose Tag, then click OK.
On the pop-up window type into the 'tags' box the required tags to be comma separated.
Click Save.
Add to dashboard
Choose the default project images to show in the read only view using the add to the dashboard option. The dashboard items will be shown on the image carousel that is shown on the project > details tab (read only view).
Add images to the dashboard by:
Select the check box(es) on each image in the gallery that you want to add to the image carousel for the project.
Click the multiple images action button and choose 'add to dashboard'.
When you next return to the Project > Details tab dashboard the image(s) are shown in the dashboard carousel viewer.
Tip: Images are removed from the dashboard in the open single image view. Click the action button and choose 'remove from dashboard'.
Toggle the image versions
Open the image and use the 'versions' drop down to select which version of the file to view. The image defaults to displaying the current file version. Use the edit option below to roll back to a previous image version when required.
Rotate the image
When pictures are taken from a phone, they can appear upside-down in some cases when uploaded to the document library. Use the rotate images options to fix the view.
Rotate left - Rotates the image left by 90 degrees.
Rotate right - Rotate the image right by 90 degrees.
Click the rotate button twice to flip the image by 180 degrees.
Download
Save a copy of the image to your device by
Select the actions button.
Choose the 'download' option.
The open image is downloaded to the 'downloads' folder you on your device.
Edit
Change the folder location of the image file, or alter the version that is saved for the image using the document edit window. Click the actions button and select 'edit'
Refer to the topic for project documents for more details on the edit options.
Search
When you have many images in the gallery, you can use the search or filter options to limit the number of items shown.
Type a keyword into the 'search' box and click the search button. e.g. search for all images of '.png' type, or look for all images that have 'section' in the file name. Use the clear button in the search bar to return to seeing all the images.
Tip: Learn more about searching with the global search.
Image thumbnail size
Small - Small image thumbnails to fit more items on each page row.
Medium - Medium image thumbnails to better see the image, but still fit a many items on each page row.
Large - Large image thumbnails to best see the image content, without having to open each image separately to see the details in the edit box.
Sorting
Click in the box with the text 'Name (ascending)' to find the following sorting options:
Name - ascending or descending order - Toggle between seeing the images in A to Z (ascending) or in Z to A (descending) order. The order is based on the file name of the image in the document library. Name ascending order is the default view.
Date - newest or oldest - Select to see at the top of the tab all the most recently added images, or the first images uploaded.
Size - smallest or largest - Images are sorted based on their file size, to make it easier to locate the images of a small size that can be attached to an email. For the larger sized images consider using the share feature to send them to other people.
Filter
Change which items are shown using one of these filter options:
Start date and end date - This is filtering on the modified date of the image. Select a date range from the calendar to only see the images added or updated between the selected start and end dates. e.g. Find all the images added or updated this month.
Tags - Type part of a tag name, and a list of entered tags in Synergy containing the keyword are shown. Select the tag from the list and it's shown in green in the tags box. Press enter to see all images with that tag applied. If multiple tags are entered, the search is run as a OR search, meaning it finds all images that have tag 1 and all images that have tag 2.
Folders - Select a folder from the drop down list to see all the images in that folder. The results will show all the images in the selected folder, and the images in the linked sub folders.
Comments - Use this option to find all of the project images that have had comments added in the project portal, or within the project images tab. Click on a image to open the file in a preview mode and reply to any relevant comments that have been added.
Tip: Return to the default view by choosing the clear button in the search bar.