Edition: Business, Enterprise
User-level: Director, System Administrator
You can update the Default Rate Group on a project at any time — and optionally apply it to all stages and WIP transactions in one go.
Updating the Project Rate Group
To update the Rate Group at a project level:
Go to the Project Details page
In the Default Rate Group section, click the pen icon
This will open the Update Rate Group modal
From here:
Use the dropdown to select a new default Rate Group
Any new stages created in the project will use this updated Rate Group by default
You’ll also see a checkbox labeled “Update all Stages and WIP to this Rate Group”
If checked, this will:
Update all stages (excluding Completed and Unsuccessful Stages) in the project to use the new Rate Group
Recalculate all uninvoiced transactions (WIP) to use the new Rate Group
Only transactions with a WIP status will be updated. Transactions in other statuses (e.g. Invoiced, Written Off) will remain unchanged. If you later change a transaction’s status back to WIP (e.g. by undoing a write-off), that transaction will adopt the new Rate Group.
Note: Depending on the number of transactions in the project, you may notice a slight delay before your financials reflect the changes.
Updating the Stage Rate Group
You can also update Rate Groups at the Stage Level.
To do this:
Go to the Work Breakdown tab and edit the Stage, or
Use the Stage Management screen
When you change the Rate Group for a stage:
All WIP transactions on that stage will be recalculated using the new Rate Group
Transactions in other statuses (Invoiced, Written Off, etc.) will remain unchanged
If you later change a transaction's status back to WIP, it will adopt the latest Rate Group applied to the stage.
If you don’t want certain transactions to be affected, make sure they’re invoiced (or in another non-WIP status) before applying these changes.
You can change the selected rate group for the stage from the Stage Management page or from the work breakdown.
The work breakdown:
Project menu > plan > work breakdown
Hover over the stage you want to edit > select the pen on the right hand side
Here you can edit the rate group as outlined below.
Select Apply and then save in the top right hand corner.
Save the work breakdown.
Stage management:
Project menu > Plan > Stage Management
Open the stage you want to edit.
Change the rate group from the dropdown as outlined below
Save in the bottom right-hand corner
Security & Permissions
To change a Project Rate Group, you’ll need the “Add Project Variations” security permission (under Rates)
To change a Stage Rate Group, you’ll need the “Manage Stage Rates” security permission (under Rates)
Project and stage specific rates
Project and stage specific rates can be used to adjust the rate charge values on a project or its stages.
Create a project specific rate
Open the project and go to the Project > Financials > Rates.
Click on the rate to open it
Click on the 'Create project specific rate' button.
Enter the new rate value, the date the value will be effective from, select Save, and then select Close.
The default rate value is displayed with a strikethrough. The new rate value is shown in the 'Project specific charge value' column.
Create a stage specific rate
Open the project and go to the Project menu > Financials > Rates.
Change the view from 'Project : [Project name]' to 'Stage : [Stage name]'.
Click on the rate to open it.
Click on the 'Create stage specific rate' button.
Enter the new rate value, the date the value will be effective from, select Save, and then select Close.
A tick is displayed on the project rates page to indicate that a stage specific rate has been set.
Rollback project/stage specific rates
Open the project and go to the Project menu > Financials > Rates.
Open the stage/project specific rate you want to undo
Select 'View rate history'
Select the pencil to the right of the project/stage specific rate > Rollback
Restrict to specific rates
When the 'restrict to specific rates' is checked you can only use the rates where a stage specific rate has been created when entering timesheets, creating budgets and invoicing.
1. Go to the work breakdown of your project
2. Find the stage, and use the pencil and 'more details'
3. Mark the 'restrict to specific rates' checkbox.
