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Entering tax-free cash expenses
Entering tax-free cash expenses

How can I enter tax free cash expenses?

Updated over a week ago

Enter a tax-free cash expense when tax like VAT or GST is not charged for the entire expense, or not charged for part of the expense. These examples and how to enter the cash expenses in Synergy are outlined below.

Example 1 - Entire cash expense is 'tax-free'.

The cash expense did not incur any tax VAT / GST. The cash expense is an educational course, and tax (GST) is not charged for this type of expense.

Select the 'tax-free' tax rate when entering the cash expense row, and the tax value will be automatically set to $0.00.

Example 2 - Part of a receipt is entered as 'tax-free'

The cash expense is for items purchased from the supermarket. Not all items on the receipt have had tax charged, such as basic food items (like fruit and vegetables) have not had any tax applied. The total expense cost was $63.00, which includes $60.00 of supermarket items, and $3.00 of tax. The tax applicable rate is a 10% GST / VAT.

If you were to enter this expense as one expense line, then the cash expense total shown in Synergy would be $66.00 (incl tax). The tax is automatically calculated based on the tax rate selected.

In order to have the correct tax value calculated you need to enter this receipt as two cash expense lines. One expense line for the part of the receipt that is tax-free, and another expense line for the part of the receipt that has tax charged. The table below shows what these cash expense lines might look like:

Cash expense entry

Receipt cost (ex tax)

Tax rate

Tax value (GST / VAT)

Line 1 - taxable food


Tax applicable


Line 2 - non-taxable food




Total expense value



Tip: Travel expense items are automatically set to be 'tax-free'. If the travel expense item includes tax (GST) please enter this using the cash expenses tab.

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