Edition: Business, Enterprise
User-level: Project Manager and above
What is post-billing?
Post-billing is where you apply transactions to an invoice after the invoice has been finalised. It's most commonly used after pre-billing, when the work has been completed, and you now want to allocate timesheets and other transactions to the prebilled invoices.
It is also used as an alternative to writing off WIP.
Post billing does not adjust the amount invoiced, and instead adjusts the invoiced value of the WIP being allocated to the invoice so that it fits into the invoiced amount.
Post-billing methods
To assign transactions to a pre-existing invoice, the transaction status needs to be WIP.
Method 1: select specific transactions from the project transaction list
Open the project and go to the Transactions list.
Click View: Default at the top right and select 'WIP' to change to View: WIP
Select the transactions you want from the list by clicking the checkboxes on the left side. Click on the ellipses at the top left and select 'Assign to invoice'.
This will take you to the pre-bill page, where you can see the invoice stages that have a pre-bill balance.
If you want to see all invoiced stages, slide the ‘Show all invoices’ toggle. This toggle switches between invoices with a pre-bill balance and all invoices.
Choose the invoice to assign your WIP to and click the 'Assign WIP' button.
Select WIP: There are three options you can select from when assigning WIP from the Transactions page
Selected WIP – this includes all the WIP you selected
All WIP ($) – this includes all the WIP for this stage
WIP from – this is limited to a specific date range
Select Method: You now need to select what happens to the WIP value when it's assigned to the invoice. You can choose to:
Markup or markdown your WIP value to meet the value of the invoice and close the pre-bill balance on this invoice.
Use exactly the value of the WIP, leaving the difference as pre-bill balance
Click Done.
Method 2: select the invoice stage
You can also perform the post-billing process via the pre-bill page directly.
From the Billing tab menu > Pre-Bill.
If the invoice you want to assign WIP to is not pre-billed, toggle the 'Show all invoices' option to show invoices that were not pre-billed.
Select the stage on the invoice you want to allocate WIP to by clicking the 'Assign WIP' button. This will open the pre-bill modal.
Select WIP: There are two options you can select from:
All WIP ($) – this includes all the WIP for this stage
WIP from – this is limited to a specific date range.
Select Method: You now need to select how the transactions are revalued when they're assigned to the invoice. You can choose to:
Markup or markdown your WIP value to meet the value of the invoice and close the pre-bill balance on this invoice.
Use exactly the value of the WIP, leaving the difference as pre-bill balance.
Click Done.