Edition: Business, Enterprise
User-level: Project Manager and above
Previous steps: How to create an invoice
Use both of these post-billing methods as an alternative to writing off WIP. They will not change your invoice value.
What is post-billing?
Post-billing is an alternative to writing off WIP. It allows you to assign WIP to the appropriate invoice without changing the invoice value.
Post-bill requirements
To assign transactions to a pre-existing invoice, the transaction status needs to be WIP.
Method 1:
Go to the Project Menu > Financials > Transactions to view the Transaction List
Click the View dropdown at the top left and select the WIP view
Select the transactions you want from the list by clicking the checkbox on the left side, then click on the bulk action menu drop-down at the bottom of the list and select 'Assign to invoice'.
This will take you to the pre-bill page, where you can see the invoice stages that have a pre-bill balance.
If you want to see all invoiced stages, slide the ‘Show all invoices’ toggle. This toggle switches between invoices with a pre-bill balance and all invoices.
Choose the invoice to assign your WIP.
There are three options you can select from when assigning WIP from the Transactions page
Selected WIP – this includes all the WIP you selected
All WIP ($) – this includes all the WIP for this stage
WIP from – this is limited to a specific date range
When only one method is displayed in the 'Select method' panel, that is the method used to automatically revalue your transactions.
Transactions are revalued by being marked up or marked down to match up to your stage invoice value.
The pre-bill balance remains $0 only for invoiced stages. The transactions that have a pre-bill balance will also show the balance in the 'Show all invoices' screen.
Method 2:
You can also perform the post-billing process via the pre-bill page directly
1. From the Project menu > Financials > Pre-bill.
2. Click the toggle to show all invoices.
3. You can then assign the WIP to the invoice by clicking the Assign WIP button.
4. This will open the pre-bill modal. There are two options you can select from:
All WIP ($) – this includes all the WIP for this stage
WIP from – this is limited to a specific date range.
When only one method is displayed in the 'Select method' panel, that is the method used to automatically revalue your transactions.
Transactions are revalued by being marked up or marked down to match up to your stage invoice value.
The pre-bill balance remains $0 only for invoiced stages. The transactions that have a pre-bill balance will also show the balance in the 'Show all invoices' screen.
Where to next?
What other features does this relate to?