How to enter cash expenses

How to enter cash expenses, including supported file types for receipts.

Updated over a week ago

Edition: Professional, Business, Enterprise

User-level: All

You can enter a cash expense for variable cost items like flights, accommodation, fuel, or stationary that you need to be reimbursed for, this is all located within the Timesheets screen of Synergy to make your time and expense entry seamless.

How to enter a Cash expense

  1. Go to Organisation drop down > Timesheets, or click the Calendar icon in the top right hand corner.

  2. Select 'Cash' from timesheet options.

  3. Choose the date from the calendar.

  4. Choose the project, stage and task from the drop down menus.

  5. Select an expense type.

  6. Select a rate.

  7. Select the tax rate for the expense (e.g. tax applicable or tax-free).

  8. Enter the total monetary value (including tax) for the expense, against the day of the week that this expense was paid for.

  9. You need to add an explanation for this expense in the 'Add a note' field.

  10. (Optional: Add a picture of the receipt using the paperclip)

  11. Save.

How do I add a receipt to my Cash expense?

When entering cash expenses, you're able to add receipts by selecting the paperclip in the note line.

To activate the paperclip, you first need to enter a value.

You will also need to add a note to explain this expense before you're allowed to save the newly added entry.

I accidentally uploaded the wrong file, how can I delete it?

Scenario 1:
You have only added one expense item, and you have not yet saved your expense.

  1. Use the Undo button, which will undo your latest addition and you can start again.

Scenario 2:

You have added several expenses, images and notes - but only need to delete one of the images.

  1. Save your latest expenses.

  2. Near the dollar value of your expense, you'll see a little image icon.
    Click this icon to bring up a preview of the added image/receipt.

  3. Now click the Delete button on this window.

  4. You can now add a new file.

What file types are supported?

The accepted file types are image files (.png, .jpeg, .bmp, .gif etc.) and PDF.

If you're uploading a file type that is not supported, you will see an error like so:


  • Always add an explanation in the form of a note against expenses in order to save them.

  • The value shown in cash expenses is the cost for the item. The item will be marked up / down within the project, based on the rate selected

Where to next?

What other features does this relate to?

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